Constitution

ΩΨ

Omega Psi Inc.


THE INTERNATIONAL UNDERGRADUATE SOCIETY IN COGNITIVE SCIENCE

National Constitution and Bylaws

Date finalized
February 3, 2017

3400 N Charles St
237 Krieger Hall
Baltimore, MD 21218
omegapsinational@gmail.com

OMEGA PSI INC.


The International Undergraduate Society in Cognitive Science

The organization and governance of the Omega Psi Inc. shall be contained in
the Constitution and its ByLaws. The articles of the Constitution shall
establish the basic structure of the society, whereas the articles of the
ByLaws shall cover details and matters subordinate to the articles of the
Constitution.



 

ARTICLE I
NAME & INSIGNIA

1.1. Name. The name of this corporation is Omega Psi Inc. (also ΩΨ, and herein called the “Corporation”) from the initials of the Greek phrase meaning “ode to the mind sciences.” The name Omega Psi reflects the interdisciplinary nature of Cognitive Science’s study of the mind.

1.2. Insignia. The official insignia of the Corporation shall include the letters Ω and Ψ overlapping, with the tail of the Ψ designed to look like a key. This is intended to symbolize the unlocking of knowledge that is possible through an education in cognitive science. An image of the official insignia is shown below.

1.2.1. Insignia.

1.2.2. Corporate Seal.

ARTICLE II
PURPOSE

2.1. Purpose. The Corporation is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. Within the scope of the foregoing purposes and without limiting the generality of the foregoing, the Corporation is organized and will be operated to raise awareness of and involvement in cognitive science within and beyond institutions sheltering chapters. This goal shall be accomplished by awarding recognition to undergraduate students who have achieved excellence in scholarship; encouraging students who excel in the cognitive science field through courses and research; encouraging networking among students, faculty, and professionals in cognitive science and related fields; and encouraging service to the community. Omega Psi Inc. shall exist primarily for the benefit of its undergraduate student members. The inclusion of graduate students in meetings and events, as well as the induction of selected professionals holding PhDs as members at the national level, are intended to strengthen the relationship between undergraduates and the larger cognitive science community.

ARTICLE III
MEMBERSHIP OF THE ORGANIZATION

3.1. Types. Membership shall consist of undergraduate students within the two societal components: (i) Open Membership and/or (ii) the Honors Component. The specific membership eligibility and procedures for each societal component are described in the National ByLaws. With a 2/3 approval from the National Council, Chapter Advisers may choose to waive either component.

3.2. Qualifications. Members of each societal component shall have met minimum qualifications stated in the National ByLaws. Membership in Omega Psi is open to qualified candidates of any age, sex, sexual orientation, religion, race, color, handicap/disability, and national/ethnic origin. Adherence to this policy is required to retain a charter.

ARTICLE IV
MEETINGS

4.1. Annual Meeting. The Corporation shall hold an annual meeting once each calendar year for the purpose of electing Directors and for the transaction of such other business as may properly come before the meeting. The annual meeting shall be held at the time and place designated by the Board of Directors from time to time.

4.2. Additional Meetings. Regular meetings of the Board may be held at such times as the Board may from time to time determine. Special meetings of the Board may also be called at any time by the President or by a majority of the Directors then in office or as otherwise permitted by applicable law.

4.3. Quorum. A majority of the Directors then in office shall constitute a quorum at a meeting. In the absence of a quorum, a majority of the Directors may adjourn the meeting to another time without further notice. If a quorum is represented at an adjourned meeting, any business may be transacted that might have been transacted at the meeting as originally scheduled.

4.4. Procedures. The vote of a majority of the Directors present at a properly called meeting at which a quorum is present shall be the act of the Board of Directors, unless the vote of a greater number is required by law or by these Bylaws for a particular resolution. A Director of the Corporation who is present at a meeting of the Board of Directors at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless their dissent shall be entered in the minutes of the meeting. The Board shall keep written minutes of its proceedings in its permanent records.

4.5. Informal Action. Any action required to be taken at a meeting of Directors, or any action which may be taken at a meeting of Directors or of a committee of Directors, may be taken without a meeting if a consent in writing setting forth the action so taken, is signed by all of the Directors or all of the members of the committee of Directors, as the case may be.

4.6. Telephone Meetings. Subject to the provisions of applicable law and these Bylaws regarding notice of meetings, members of the Board of Directors or members of any committee designated by such Board may hold a meeting of such Board of Directors or committee by using conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other.

4.7. Notice. Written notice of all meetings shall be provided under this section or as otherwise required by law. The notice shall state the place, date, and hour of meeting, and if for a special meeting, the purpose of the meeting. Notice shall be provided at least ten (10) days prior to the meeting. If mailed, notice shall be mailed to all Directors of record at the address shown on the corporate books. Notice provided by mail shall be deemed effective when deposited in ordinary U.S. mail, properly addressed, with postage prepaid. Additionally, notice may be provided by electronic communication to the extent that the provision of notice in such a manner is consistent with applicable law.

4.8. Waiver of Notice. Whenever any notice is required to be given to any Director or committee member of the Corporation under the provisions of any statute, by the Corporation’s Articles of Incorporation as it may be amended and/or restated from time to time (the “Charter”) or these Bylaws, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Attendance by a Director or a member of a committee of the Board of Directors at a meeting of the Board or of such committee, respectively, shall constitute a waiver of notice of such meeting, except when such Director or committee member attends such meeting for the express purpose of objecting to the transaction of any business on the ground that the meeting is not lawfully called or convened.

ARTICLE V
DIRECTOR

5.1. General Powers/Number of Directors. The activities, property and affairs of the Corporation shall be managed by its Board of Directors (herein sometimes called the “Board”), which may exercise all such powers of the Corporation and do all such lawful acts and things as are permitted by statute, by the Corporation’s Charter or by these Bylaws. The initial Board of Directors of the Corporation shall consist of those Directors named in its Charter or in the Incorporator’s Appointment of Directors as the case may be. Provided that the number of Directors is never less than three (3), the number of Directors may be fixed or changed from time to time by the vote of a majority of the Directors.

5.2. Election and Term of Office. The Board of Directors shall be elected each year at the Corporation’s annual meeting. The Board shall be elected by a majority of the votes of the then current Board. Each Director shall hold office until the next annual meeting, and until his successor is elected and qualified, or until his prior death, resignation, or removal.

5.3. Removal. A Director may be removed for cause by vote of the Board of Directors provided that there is a quorum of not less than a majority present at the meeting called for that purpose.

5.4. Resignation. Any Director may resign from office at any time by delivering a resignation in writing to the Board of Directors, and the acceptance of the resignation, unless required by its terms, shall not be necessary to make the resignation effective.

5.5. Vacancies. Any vacancy that occurs on the Board of Directors, whether by death, resignation, removal or any other cause, may be filled by the remaining Directors. A Director elected to fill a vacancy shall serve the remaining term of his or her predecessor, or until a successor has been elected and qualified.

5.6. Committees. To the extent permitted by law, the Board of Directors may appoint from its members a committee or committees, temporary or permanent, and designate the duties, powers and authorities of such committees.

5.7. Directors’ Compensation. No Director shall receive compensation for services as a Director or as a member of a standing or special committee of the Board. Nothing herein contained shall be construed to preclude any Director from receiving reimbursement for expenses incurred on behalf of the Corporation or in attending meetings of the Board of Directors or any such committee or from serving the Corporation in any other capacity, such as, for example and not as a limitation, an Officer or employee of the Corporation, and receiving compensation therefore.

5.8. Founder. Notwithstanding anything to the contrary stated herein, to the extent permitted by applicable law, Kyungtae Kang, shall hold the position of a member of the Board of Directors until such person shall resign from that position. Such Director’s term shall not be limited, and such Director may not be removed as a Director, except by the unanimous finding by all of the other members of the Board of Directors that: (i) such Director has materially breached such Director’s duty of loyalty owed to the Corporation, (ii) such Director has materially breached any other fiduciary duty owed by such Director to the Corporation, or (iii) such Director has committed any other act or omission not in good faith that constitutes intentional misconduct or a knowing violation of the law that materially and adversely impacts such Director’s ability or effectiveness to serve as a member of the Board of Directors or the reputation of the Corporation.

ARTICLE VI
OFFICERS

6.1. Officers. The Officers of the Corporation shall be a President, a Vice-President, a Treasurer, and a Secretary. Two or more offices may be held by one person, except that neither the Secretary, the Treasurer nor any Vice President may serve concurrently as the President.

6.1.1 President/Chairman. The President shall be the Chief Executive Officer of the Corporation and shall have the general supervision, direction and control of the day to day business and affairs of the Corporation subject to the direction and control of the Board of Directors. The President shall from time to time make such reports of the affairs and operations of the Corporation as the Board may direct and shall preside at all meetings of the Board. The President shall have such other powers and shall perform such other duties as may from time to time be assigned to the President by the Board.

6.1.2 Vice President. The Vice President shall generally assist the President and shall have such powers and perform such duties and services as shall from time to time be prescribed or delegated to such office by the President or the Board of Directors.

6.1.3 Secretary/Clerk. The Secretary shall keep and account for all books, documents, papers and records of the Corporation, except those for which some other officer or agent is properly accountable. The Secretary shall keep a record of all minutes of each meeting of the Board of Directors and shall perform such other duties as pertain ordinarily to the office of the Secretary of a corporation or as shall from time to time be prescribed or delegated to such office by the President or the Board of Directors.

6.1.4 Treasurer. The Treasurer shall be responsible for conducting the financial affairs of the Corporation as directed and authorized by the Board of Directors and Executive Committee, if any, and shall make reports of corporate finances as required, but no less often than at each meeting of the Board of Directors and Executive Committee.

6.1.5 Other Officers. The Board may, but is not required to, elect such other officers as it determines who shall exercise such powers and perform such duties as determined from time to time by the Board.

6.2. Election and Term of Office. The Officers shall be elected annually by the Board of Directors. Each Officer shall serve a one-year term or until a successor has been elected and qualified.

6.3. Removal. The Board of Directors shall have the power to remove an Officer or agent of the Corporation, with or without cause, by a vote of the majority of the Directors then in office at any meeting of the Board at which a quorum is present.

6.4. Resignation. An Officer may resign his or her office at any time, such resignation shall be made in writing and will take effect immediately without acceptance by the Corporation.

6.5. Vacancy. Any vacancy that occurs for any reason may be filled by the Board of Directors.

ARTICLE VII
NATIONAL ORGANIZATION

7.1 Federation. The national organization shall be a federation of chapters governed by the Board of Directors which shall consist of chapter presidents. Accordingly, the organization shall be a federation of chapters.

7.2 National Officers. The National Officers shall consist of: President, Vice-President, Secretary, Treasurer and other officers as determined by the Board. The National Officers together shall form the National Office which shall carry on all business of the Corporation except that delegated to the chapters by the National Constitution and ByLaws.

7.3 National Office. The National Office shall be located at the Johns Hopkins University, Homewood campus.

7.4 Board of Directors. The Board of Directors will consist of the Founder and the representing members of chartered chapters. The Board shall be responsible for the governance of the organization and of chapters. An Advisor may be appointed by the Board for guidance in governing the organization.

ARTICLE VIII
CHAPTER ORGANIZATION

8.1 Charters. Chapters of Omega Psi shall be chartered by the National Organization by a 2/3 favorable vote of the National Council and shall reside at accredited colleges and universities worldwide.

8.2 Chapter Bylaws. Each chapter shall adopt chapter bylaws that provide rules for conducting the business and activities of the chapter. The minimum requirements for these chapter bylaws are stated in the National ByLaws.

8.3 Officers. Each chapter shall elect its own officers from among its active undergraduate student members. These shall include President, Vice-President, Secretary, and Treasurer. If a chapter’s current board members wish to create additional board positions, they may hold elections among the active chapter members. Additional board positions must be approved by the Chapter Advisor prior to elections.

8.4 Advisor(s). Each chapter shall have one or more Chapter Advisors, chosen from the faculty at the home institution in a manner to be prescribed by the chapter. The Chapter Advisor must meet the criteria specified within Article III, Section 3 of the Bylaws in order to be approved by the National Council.

8.5 Fees. Each chapter shall pay a charter fee and an annual renewal fee determined by the National Council.

ARTICLE IX
AMENDMENTS

9.1 Justification. Amendments to the Constitution and ByLaws will be considered periodically by the National Council.

9.2 Submission. Amendments to this Constitution and ByLaws of Omega Psi may be proposed by the National Council or by any chapter for review by the National Council. Active members of Omega Psi may write or electronically submit in support of or in opposition to the proposed amendment.

9.3 Voting. Proposed amendments may be made to the National Council by any active member(s) of Omega Psi. Suggested amendments must first pass a review by the National Council in order to be presented to and voted on by the active members of the Society. The voting shall take place in accordance with the procedures specified in the ByLaws.

9.4 Institution. Any amendment of this Constitution shall become the law of the chapters without further notice.

ARTICLE X
INDEMNIFICATION AND LIMITATION OF LIABILITY

10.1 Indemnification. Any Director or Officer who is involved in litigation by reason of his or her position as a Director or Officer of the Corporation shall be indemnified and held harmless by the Corporation to the fullest extent authorized by law as it now exists or may subsequently be amended (but, in the case of any such amendment, only to the extent that such amendment permits the Corporation to provide broader indemnification rights).

10.2 Limitation of Liability. A Director shall not be liable to the Corporation for monetary damages for an act or omission in the Director’s capacity as Director except to the extent otherwise provided by applicable law.

ARTICLE XI
MISCELLANEOUS PROVISIONS

11.1 Loans to Officers and Directors Prohibited. No loans shall be made by the Corporation to its Officers or Directors, and any Directors voting for or assenting to the making of any such loan, and any Officer participating in the making thereof, shall be jointly and severally liable to the Corporation for the amount of such loan until repayment thereof.

11.2 Fiscal Year. The fiscal year of the Corporation shall be fixed by resolution of the Board of Directors.

11.3 Contracts. The Board of Directors may authorize any Officer or Officers, agent or agents, in additional to those specified in these Bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances.

ARTICLE XII
CONSTRUCTION

In the event of a conflict between the Charter and these Bylaws, the Charter shall control.

THE UNDERSIGNED, being the President of the Corporation, does hereby certify that the foregoing are the Bylaws of said Corporation, as originally adopted on February 3, 2017, by the unanimous written consent of the Directors of the Corporation.

APPROVED:

___________________________________

Spandana Mandaloju, President



 

NATIONAL BYLAWS OF OMEGA PSI

 

Article I. MEMBERSHIP

Section 1.

Undergraduate Student Members.

Section 1a. Open Membership.

Undergraduates wishing to join the Open Membership Component of the Society
must be full or part-time undergraduate students at an accredited
collegiate institution. All undergraduates interested in the field of
Cognitive Science may join regardless of their academic discipline within
their home university. Open Membership students have the opportunity to be
involved in Learning, Networking, and Service and Outreach opportunities.
It is the responsibility of each Omega Psi chapter to determine its own
means of achieving these three goals. Examples include:

(i) Learning: Invited speakers, student research presentations,
discussions of current research.

(ii) Networking: Holding events that promote interactions between
professionals and undergraduate student members.

(iii) Service & Outreach: Raise awareness of cognitive science
within and beyond institution and carry out service activities such as
tutoring, mentoring and community service.

Section 1b. Honors Membership.
The minimum qualifications for undergraduates interested in joining the
Honors Component of the Society are:

(i) To complete at least 3 semesters or 5 quarters of their institution’s
curriculum.

(ii) To complete 9 semester hours or 14 quarter hours in cognitive science
courses that are considered by the institution to be a part of the major,
minor, or similar track [1].

(iii) To register for a major or minor standing in cognitive science or for
a program that is considered by the National Council to be equivalent.

(iv) To have an overall cumulative GPA of 3.2 on a 4.0 scale (or
equivalent).

(v) To demonstrate superior scholarship in cognitive science, earning a
minimum GPA of 3.5 in their cognitive science courses [1]. Any chapter, at
its discretion, may establish higher minimum scholastic qualifications for
its honors members.

(vi) To present research. The criteria for research presentation shall be
determined by Chapter Advisors. For instance, research can be presented at
a conference or undergraduate symposium at their home institution.
Section 2. Alumni Members.
Alumni members are persons who were formerly active members but are no
longer associated with an institution where a chapter is located. Also,
persons who graduated from an institution prior to the establishment of the
current chapter may be elected to alumni membership if they met the minimum
qualifications listed in Article I, Section 1b, when they were
undergraduate students.

Section 3. Honorary Members.
Honorary members shall be distinguished persons who have national or
international reputations because of the contributions they have made to
cognitive science. A chapter may nominate a person for honorary membership
by submitting that person’s name and qualifications to the National Office
for approval of honorary member status. If there is disagreement about the
induction of an individual within the National Office, the issue may be
brought to the National Council for voting; a 2/3 majority vote will grant
honorary membership to the individual.

Section 4. Member Rights and Privileges

Section 4a. Undergraduate Student Members.
Active undergraduate student members may attend all meetings and activities
of the chapter and National society. They may vote and hold office
positions within their chapter. A plurality vote from the chapter’s active
undergraduate Society members will determine the chapter’s officers each
academic term.

Section 4b. Alumni Members.
Alumni members may attend all meetings and activities of the chapter and
national society, but may not vote or hold office unless admitted to active
status by the local chapter.

Section 4c. Honorary Members.
Honorary members are entitled to all the rights and privileges of active
student members.

Section 5. Active membership.
A member shall be considered to be active in Omega Psi if s/he pays local
chapter dues and attends at least one meeting or activity during the year.
Members who are not current in chapter dues will be placed in an inactive
status until such time that any amount due the chapter is paid. Local
chapters of Omega Psi may adopt criteria for active membership that are
more, but not less, rigorous than the National standards. A list of active
and inactive members shall be provided by the chapters to the National
Office at the end of each academic year.

 

Section 6. Induction of Members

Section 6a. Mail and/or Electronic Registration.
Prior to the time of induction, each person invited to membership shall
complete and sign a registration form provided to the chapter by the
National Office. Registration forms may be sent and completed
electronically. These registration forms, together with one money order or
check to cover all the induction fees for that chapter, shall be sent by
the chapter to the National Office. Membership shall be complete when the
President of the National Office has issued a membership card with the name
of each new member and has sent these membership cards to the chapter for
proper distribution. By accepting membership in Omega Psi, new members
accept the Constitution, ByLaws, and Policies of Omega Psi.

Section 6b. Special Cases.
A chapter wishing to provide for the induction of an individual who lives
at a considerable distance from an affiliated institution may write or
electronically nominate that individual for consideration by the National
Office. If approved, the National Office will make arrangements whereby the
individual in question can be inducted by a chapter in a nearby
institution.

Section 6c. Fraudulence.
The induction of a member on the basis of false or fraudulent evidence may
be voided at any subsequent time by the National Office. Action to void may
be brought by a member of the National Office.

Article II. DUES

Section 1. Induction Dues.
Student members, faculty members, and alumni members on active status shall
pay an induction fee of $40 to the National Office of the Society. This fee
entitles the member to life membership without payment of further National
Office dues or assessments. It is the decision of the Chapter Advisor to
increase the induction fee above $40. Any amount of money over $40 earned
through the chapter’s induction fee shall be collected and used solely by
the chapter of the Society.

Section 2. Chapter Dues.
Once paying the initial charter fee of $200, chapters must pay an annual
renewal fee determined by the National Council. Payment of the renewal fee
is necessary to remain within Omega Psi. This amount is payable to the
National Office of the Society by the beginning of each fiscal year.

 

Article III. FOUNDER, NATIONAL OFFICERS, ADVISOR, AND DUTIES

Section 1. Founder, National Council, and National Office.
National Officers and National Council members may not simultaneously be a
part of the National Office and National Council. The Founder will serve on
the National Council to bridge the needs of the National Office and
National Council. The Founder will remain on the National Council without a
limited term as described in the Constitution. National Council members
shall take over the responsibilities of the Founder once the Founder
resigns or is removed.

Section 1a. Duties of the Founder.

(i) Hold video conference meetings of the National Council at a minimum of
once per academic semester.

(ii) Supervise the operations of the National Council and the National
Office.

(iii) Have equal voting rights with those of National Council members in
all elections and other voting matters.


Section 2. Duties of the National Officers.

Section 2a. President.

(i) Be the chief executive officer of the Society.

(ii) Supervise the operations of the Society and its regions.

(iii) Call for National Council meetings as needed to settle upon issues
brought to the National Council by the National Office

(iv) Appoint committees necessary to the functions of the Society.

(v) Carry out other such duties as may be necessary for the conduct of the
business of the Society.

(vi) Management of communications between chapters and between chapters and
the national organization, including complaints and requests, voting on
amendments, scholarship funds, and legal matters that may arise.

(vii) Communicate closely with the National Council and Founder.

Section 2b. Vice-President.

(i) Be the chief executive officer of the Society in the absence of the
President.

(ii) Advise the President along with other members of the National Council.

(iii) Vice-president shall immediately assume the responsibilities of the
presidency should the President resign or be unable to complete the term of
office.

(iv) Perform functions as may be necessary for the conduct of the business
of the Society.

(v) Communicate closely with the National Council and Founder.

Section 2d. Treasurer.

(i) Oversee monetary transactions such as fundraising.

(ii) Prepare and maintain Omega Psi budget on (inter)national level.

(iii) Make financial reports to the President of the National Council.

(iv) Maintain organizational accounts, collect fees, pay bills.

(v) Perform functions as may be necessary for the conduct of the business
of the Society.

(vi) Management of revenues, expenses, and investments.

Section 2e. Secretary.

(i) Keep the minutes of the proceedings and the meetings of the National
Council, and furnish copies of the minutes to the chapters and the officers
of the National Council.

(ii) Perform other such functions as may be necessary for the conduct of
the business of the Society.

(iii) Update the historical record of the Society.

(iv) Supervision of the nomination and election process for National
Officers.

Section 3. Advisor.
The National Council may appoint one advisor in guidance for governing the
Society and The Advisor will not be a part of the National Council nor
National Office, shall not have any voting rights, and shall not be
compensated. The Advisor may advise in the Society’s business, growth,
activities, or other. It is the responsibility of the National Council and
National Office to maintain close communication with the Advisor.

 

Article IV. NATIONAL FINANCES

Section 1. Fiscal Year.
The fiscal year of the Society shall coincide with the fiscal year of the
Johns Hopkins University.

Section 2. Fees.
Approved chapters will be assessed a $200 charter fee as determined by the
National Council. In addition, new members must pay an initial induction
fee set at a minimum of $40. Any amount over $40 earned through a chapter’s
induction fee shall be collected and used solely by that chapter of the
Society. The rest of the finances, consisting of a chapter’s $200 charter
fee as well as $40 from each member’s induction fee, must be paid directly
to the National Office.

Section 3. Fee Amendments.
Amendments to the fee amount for any class of membership in the Society
shall be determined by the National Council. A favorable vote by 2/3 of the
National Council members shall constitute approval by that body.

Section 4. Financial Records/Reports.
Each chapter of Omega Psi shall submit an annual financial report to the
National Office at Johns Hopkins University at the beginning of each fiscal
year.

Section 5. Taxes.
Omega Psi shall seek and maintain tax-exempt status.

 

Article V. CHAPTERS AND CHAPTER ORGANIZATION

Section 1.

Precedence.
Each chapter shall have chapter bylaws, the contents of which must include
the items outlined in Article V, Sect. 6 in the ByLaws. This Constitution
and its ByLaws shall take precedence over chapter bylaws, and no provision
in the bylaws of any chapter shall be contrary to this Constitution and its
ByLaws.

 

Section 2. Autonomy.

Each chapter shall have full charge of its activities within the limits of
this Constitution and its ByLaws.

Section 3. Name.
The name of each Omega Psi chapter shall be the name of the college or
university where the chapter is located, followed by the words “Chapter of
Omega Psi.”

Section 4. New Charters
.

Section 4a.
An application for a charter shall be submitted to the Omega Psi National
Office for review by the National Council. The application will contain all
of the information that may be requested by the Council concerning the
group applying for a charter and the institution(s) of which it is a part.
A favorable vote by 2/3 of the National Council members shall constitute
approval by that body.

Section 4b.
A petitioning group approved by the Council shall be granted a charter.

Section 4c.
The charter members of a chapter shall be those whose names and credentials
appear in the charter application.

Section 4d.
An application for a charter must be accompanied by a letter from a
cognitive science, or related field, faculty member who holds a doctoral
degree, indicating willingness to serve as advisor to the chapter if the
charter is granted.

(i) Related fields include: Neuroscience, Psychology, Anthropology,
Computer Science, Linguistics, Philosophy.

(ii) Any potential advisor from another field must be proposed to and
approved by the National Council. A favorable vote by 2/3 of the National
Council members shall constitute approval by that body.

Section 4e.
The charter of a new chapter shall be issued only after the payment of the
$200 charter fee and approval by the National Council.

Section 4f.
Undergraduate students who do not have an established cognitive science
program within their home institution can apply for Omega Psi membership.
Application should include a faculty advisor who will oversee honor
requirements set by the National ByLaws. Individual students who wish to
join either the Open Membership or Honors Society Components of Omega Psi
must pay only one initial membership fee of $40. Individual members whose
institution does not have an established Omega Psi chapter must submit a
satellite membership form granting them the right to be a member of another
institution’s chapter. This institution shall be determined by the National
Council.

Section 4g.
Chapters shall be established, maintained, or reactivated only in colleges
and universities that grant the baccalaureate degree and that are
accredited by the appropriate national or regional accreditation agency.
Such agencies include the New England Association of Schools and Colleges,
the Middle States Association of Schools and Colleges, the Higher Learning
Commission, the North Central Association of Schools and Colleges, the
Southern Association of Schools and Colleges, the Northwest Association of
Schools and Colleges, the Western Association of School and Colleges, and
certain appropriate professional accrediting agencies.

Section 4h.
The loss of an institution’s membership in a regional accrediting
association shall automatically suspend its chapter until such time as
accreditation is regained.

Section 4i
. To remain an active chapter, a chapter must induct new members on an
annual basis, shall file all required reports with the National Office, and
shall be current in all financial obligations to the Society. Chapters
failing to comply will be placed on the inactive list and will lose all
privileges of active status, including the right to vote.

Section 5.
Voting by Chapters on National Amendments.
The time limit on the return of votes by chapters on all matters pertaining
to national policies and Constitutional/ByLaws amendments will ordinarily
be 45 days. Under emergency conditions, however, the National Council may
establish a time limit requiring more expeditious action by the chapters.
The National Council may also establish a longer time limit in special
circumstances such as summer terms, when chapters would be unlikely to be
able to comply with the 45 day time limit.

Section 6. Chapter Bylaws.
Proposals for new charters must contain statements in the Chapter’s bylaws
pertaining to the following:

(i) Name of the chapter, including academic affiliation.

(ii) Statement of purpose.

(iii) Honors membership requirements.

(iv) List of officers and other chapter leaders, their duties, and
requirements.

(v) Meetings and quorum to conduct business.

(vi) Process for the assessment of dues and assessments.

(vii) Parliamentary authority, procedures for dissolution, and the
amendment of bylaws.

Article VI. AMENDMENTS TO NATIONAL CONSTITUTION OR BYLAWS

Section 1. Dissemination.
A proposed amendment shall be published on the Omega Psi web page . Any member of Omega Psi may then write to the National Office
in support of, or in opposition to, the proposed amendment. The views thus
expressed in original form, or as edited by the National Council, shall be
presented on the Omega Psi web page following the immediate publication of
the proposed amendment.

Section 2. Voting.
The National Office shall send all members of the National Council a copy
of the possible changes to the Constitution. The proposed amendment shall
go into effect if and when it receives favorable action by 2/3 of all
members of the National Council voting within 45 days after the ballots
have been mailed.

Article VII. DISSOLUTION

Section 1. Decision to dissolve.
A decision to dissolve Omega Psi shall require a 2/3 favorable vote of the
active membership of Omega Psi, the International Undergraduate Society in
Cognitive Science.

Section 2. Dissolution of assets.
The Society shall use its funds only to accomplish the Purposes stated in
this Constitution and its ByLaws, and no part of its funds shall inure or
be distributed to the members of the Society. Upon dissolution of the
Society, the National Council shall decide what related organizations will
receive Omega Psi residual assets.

[1] If a Cognitive Science major, minor, or equivalent program is not
available, the courses included in the approved “Application to shelter a
chapter of Omega Psi” shall be used to determine if a candidate meets the
minimum course requirements. The National Council shall determine what
courses are considered “related fields” upon chartering a chapter.

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